Build a social media content calendar with Canva AI

A sheet gives every post its own row, so dates, headlines and captions stay in one place.

1. 1On Canva Home, select Canva Sheets to open a new sheet.
2. 2Select Canva AI in the editor and paste the prompt below.
3. 3Keep the column order as written. Date and Headline sit side by side for step 4.

Create a social media content calendar for [BRAND], a [WHAT YOU SELL] for [WHO IT'S FOR]. Cover Monday to Friday of the week of [DATE], with one Instagram, one LinkedIn and one X post each day. Use these columns in this order: Date, Headline (8 words max), Platform, Topic, Caption, Hashtags. Tone: [3 WORDS].

You should see a filled table with 15 rows, one per post, under your 6 columns.

Small, specific requests fix one column at a time without breaking the rest.

1. 1Read every row once and note what feels off-brand.
2. 2Ask for one change per prompt, like the examples below.
3. 3Fix any single cell by hand. It's faster than a prompt.

Rewrite the Instagram captions in column E to sound more casual, under 150 characters each.

Replace Tuesday's LinkedIn topic with a how-to post about [YOUR TOPIC].

Sort the table by Date, oldest first.

You should see the same table with sharper captions, sorted by date.

Bulk Create pours each row into one design, so that design sets the look of every post.

1. 1From the homepage, select Canva AI. Select the plus icon, then Apply brand, and pick your Brand Kit.
2. 2Paste the prompt below and select Submit.
3. 3Open the result in the editor. Check that the headline and the date are separate text boxes.

Create a square Instagram post template for [BRAND]. One large headline, and the date in a small label in a corner. Leave clear space around the text.

You should see a square post in your brand fonts and colors, with editable text boxes.

Bulk Create makes every post in one go, instead of 15 rounds of copy and paste.

1. 1In your sheet, highlight the Date and Headline cells for every post as one block. From the toolbar, select Actions > Bulk Create.
2. 2Check the range in the side panel, select Continue, and pick your post template.
3. 3Select Match and fill fields, check each match, then select Preview.
4. 4In (•••) More options, set Output to Individual designs, then select Create designs.

You should see a new column in your sheet with a link to each finished post.

Content Planner publishes each design at the time you set, even while you're away.

1. 1On the Canva homepage side menu, select More, then Content Planner.
2. 2Select Add New, then Post, and pick a design from your recent projects.
3. 3Select Post actions > Change date and time, set the slot and select Done. Pick the account under Select a channel.
4. 4Paste that row's caption and hashtags, then select Schedule. Repeat for each post.

You should see every post on its date in the Content Planner calendar.

Each design goes to one platform at a time. Instagram takes up to 25 scheduled posts in a rolling 24 hours.

A scheduled task drafts next week's posts for you, so each week starts with a review.

1. 1From the homepage, go to Canva AI and paste the prompt below.
2. 2Select the dropdown next to Submit and pick a weekly schedule, such as Fridays.
3. 3Find the task later in the Tasks panel, under Scheduled.

Using my [BRAND] Brand Kit, create next week's social posts: one Instagram, one LinkedIn and one X post for each weekday. Give each one a headline and a caption in a [3 WORDS] tone.

You should see your task under Scheduled, set to run every week.

Each run starts a new chat and sends you a notification. You can keep up to 10 scheduled tasks.