Prompt details

Tested on

Claude Opus 5.5

Length

520 words · 4 fill-ins

Example input

[Funder guidelines]: Tri-River Community Foundation: Healthy Aging Fund, request for proposals Purpose: help adults 60 and older in Ashby, Corwin and Delmar counties live independently and in good health. Priorities: food security, social connection, and access to services in rural areas. Grant size: $10,000 to $40,000 for 12 months. Funds may not be used for capital purchases over $5,000 (vehicles, buildings), lobbying, or endowments. Indirect costs are allowed up to 10% of the request. Eligibility: 501(c)(3) organisations serving at least one of the three counties. Proposal (online form; character limits include spaces): 1. Organisation overview (1,500 characters) 2. Need: who you will serve and the evidence of need (2,500 characters) 3. Program description: activities, timeline, partners (3,000 characters) 4. Outcomes and evaluation: what will change for older adults and how you will measure it (2,000 characters) 5. Budget narrative (1,500 characters) 6. Sustainability: how the work continues after the grant (1,000 characters) Attachments: program budget on the foundation's template; most recent audited financial statement or Form 990; board list; up to two letters of support from partners. Scoring: need and fit with priorities 30 points; program design 25; outcomes and evaluation 25; organisational capacity 10; budget and sustainability 10. Deadline: 6 weeks from today. Decisions within 3 months.

[Your program and organisation]: Valley Harvest Food Bank, founded 1998, 501(c)(3), based in Corwin (Corwin County). Six full-time staff, one part-time, about 220 volunteers. We supply 34 partner pantries across all three counties and distributed 2.1 million pounds of food last fiscal year. Program: "Pantry on Wheels for Seniors". Our refrigerated box truck (donated two years ago, now used two days a week for school deliveries) would run a twice-monthly route to 8 stops in rural towns with no full grocery store within 10 miles: senior centers, two churches and a community hall. Each visit: a pre-packed box of about 30 lbs (shelf-stable food plus fresh produce, dairy and protein) and a choice table. A trained volunteer from our partner Three Rivers Area Agency on Aging helps people apply for SNAP. Nursing students from Corwin Community College do blood pressure checks at 4 of the stops once a month. Staff: a new part-time route coordinator (20 hours a week); our existing driver two days a month; volunteers at each stop. Partners: Three Rivers Area Agency on Aging (SNAP help and referrals), Corwin Community College nursing program, 8 host sites (5 have confirmed in writing).

[Your data and results]: - Tri-River Community Health Needs Assessment (Corwin Regional Hospital, two years ago): 18% of adults 60+ in the three counties said they skipped meals because they could not afford food, against 9% statewide. - Our partner pantries served 2,350 seniors (unduplicated) in the three counties last year (our intake data). - Our mapping: 8 towns in the three counties have no full grocery store within 10 miles. - Our pilot last spring (3 months, 4 stops): 64 seniors registered; average attendance 48 per distribution. Exit survey of 41 participants: 32 said they ate more fruit and vegetables; 30 said the mobile pantry was their main source of fresh food. 12 people applied for SNAP with the agency's help and 9 were approved.

[Budget]: 12-month program budget (request to Tri-River) - Route coordinator, part-time: 20 hrs/week x 52 weeks x $21/hr = $21,840 - Payroll taxes and benefits for coordinator (12%) = $2,621 - Fuel and truck maintenance for the senior route = $4,800 - Food purchases (fresh produce, dairy, protein to top up donated food) = $6,000 - Insulated bags and boxes = $900 - Volunteer training and background checks = $600 - Indirect costs (10%) = $4,000 TOTAL REQUEST: $40,000 In-kind (not requested): driver time two days a month; truck use; host site space.

Example output

1. Guideline checklist

Requirement	Where it is answered	Status
Eligibility: 501(c)(3)	Section 1	Ready
Eligibility: serves at least one of Ashby, Corwin, Delmar counties	Sections 1–2 (all three counties)	Ready
Serves adults 60+	Sections 2–3	Ready
Priority: food security	Sections 2, 3, 4 (objectives 1–3)	Ready
Priority: social connection	Sections 2, 4 (objective 5)	Needs info (no evidence of isolation; no baseline)
Priority: access to services in rural areas	Sections 2, 3, 4 (objectives 3–4)	Ready
Grant size $10,000–$40,000	Section 5; Budget check	Needs info (line items sum to $40,761; fix required)
12-month grant period	Sections 3, 5	Needs info (start date)
No capital purchases over $5,000, lobbying or endowment	Section 5 (no such lines)	Ready
Indirect costs ≤10% of request	Section 5; Budget check	Needs info (depends on the budget fix)
1. Organisation overview, 1,500 characters	Proposal §1 (~1,330)	Needs info (mission statement)
2. Need, 2,500 characters	Proposal §2 (~2,150)	Needs info (towns, local population, transport data)
3. Program description, 3,000 characters	Proposal §3 (~2,500)	Needs info (site list, schedule, start date, eligibility, referral process)
4. Outcomes and evaluation, 2,000 characters	Proposal §4 (~1,700); Evaluation table	Needs info (targets)
5. Budget narrative, 1,500 characters	Proposal §5 (~1,280)	Needs info (budget decision, in-kind values)
6. Sustainability, 1,000 characters	Proposal §6 (~870)	Needs info (future funding sources)
Attachment: program budget on foundation's template	Not drafted	Missing
Attachment: audited financial statement or Form 990	Not provided	Missing
Attachment: board list	Not provided	Missing
Attachment: up to two letters of support	Not provided	Missing (recommend Three Rivers AAA and Corwin Community College)
Scoring: organisational capacity (10 pts)	Proposal §1	Ready
Deadline: 6 weeks from today (about 20 December 2026)	—	Needs info (confirm exact date and time on the portal)

2. The proposal

*Not for pasting. These are the assumptions I made:*

Claude Opus 5.5

Grant Proposal – Grant proposal prompt for ChatGPT and Claude

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Claude Opus 5.5

This prompt drafts a grant proposal from the funder's guidelines and your program notes. Paste the guidelines, program, data and budget; you get a requirements checklist, every section, an evaluation table, a budget check and the gaps.

What you get

A checklist of every section, attachment and limit in the funder's guidelines
Each section drafted in the funder's order and terms, inside its limit
An evaluation table and a budget check that sums your lines
A ranked list of gaps to fill before you submit

How to use it

1
Paste the full guidelines
Include priorities, sections, limits, attachments and scoring. The draft follows them exactly, so a summary of the guidelines costs you points.
2
Fill the gaps first
Work through the gaps list and placeholders before you polish the writing; missing data costs more than weak sentences.
3
Count and check
Paste each section into the funder's form or a character counter, check every figure against your records, and fix the budget before you submit.

Better results

Paste the funder's scoring criteria with the guidelines. The draft then spends its words where the points are.
After the draft, ask: "Score this as a reviewer would against each criterion, and tell me the weakest section."
For the next funder, run the prompt again with their guidelines rather than reusing this draft; sections, limits and priorities differ.

Questions

Can ChatGPT write a grant proposal?

Yes, ChatGPT can draft a grant proposal when you give it the funder's guidelines, your program details, your data with sources and your budget. It cannot know your results or the funder's preferences beyond what you paste, so fill every gap with real figures and check limits in the funder's form.

Do funders accept grant proposals written with AI?

Most funders judge the proposal, not the tool, but some have their own rules on AI use, so read the guidelines. Either way, every figure, claim and commitment must be true and yours, because reviewers and later reports will test them.

What are the main parts of a grant proposal?

Most grant proposals have a statement of need, goals and objectives, a program description with a timeline, an evaluation plan, a budget and budget narrative, an organisation background and a sustainability plan. Follow the funder's own sections and order whenever they set them.

How do you write measurable grant objectives?

Write each objective as a change for the people you serve, with a number, a measure and a date, such as a share of participants eating more fresh food within 12 months. Keep outputs, like boxes delivered, apart from outcomes, and name the tool you will measure with.

Updated 8 Nov 2026