Prompt details

Tested on

Claude Opus 5.5

Length

444 words · 3 fill-ins

Example input

[Your task list]: 1. Q3 campaign results deck for the leadership review (due Thursday 3pm) 2. Approve final copy for the November email series (agency waiting since last week) 3. Brief the agency on the spring product launch 4. Review 3 freelance designer portfolios and pick one 5. Rewrite the landing page for the webinar 6. Answer the sales team's request for new one-pagers 7. Budget reforecast for Q4 (due Friday to finance) 8. Performance review notes for Jamie and Ana (due next Monday) 9. Fix the broken UTM tracking on paid social 10. Approve 12 social posts for next week 11. Read the competitor pricing report 12. Plan the team offsite agenda 13. Reply to the conference sponsorship pitch 14. Expense report 15. Update the content calendar 16. Draft the case study with the customer quote from Ridgefield 17. Review webinar slides from product marketing 18. Check the SEO audit findings from the contractor 19. Write the job post for the open content role 20. 1:1 prep for my four reports 21. Clean up the shared drive folder structure 22. Test the new marketing automation workflow before launch (launch Wednesday) 23. Send thank-you notes to webinar speakers 24. Order swag for the trade show in 3 weeks 25. Write the LinkedIn post for the CEO 26. Review the agency's October invoice 27. Learn the new analytics dashboard 28. Give feedback on the brand video rough cut (due Wednesday) 29. Approve the paid search budget increase request 30. Draft the Q1 planning doc outline 31. Clear 140 unread emails

[Your calendar for the week]: Working hours 8:30 to 5:30. Best focus: mornings before 11. Monday: 9:00 team stand-up (30 min), 10:00 agency status call (60), 1:00 product launch sync (60), 3:00 1:1 with Jamie (30), 3:30 1:1 with Ana (30) Tuesday: 9:00 stand-up (30), 11:00 sales and marketing alignment (60), 2:00 webinar dry run (60), 4:00 1:1 with Leo (30) Wednesday: 9:00 stand-up (30), 10:00 brand video review (45), 1:00 1:1 with my manager (30), 2:00 vendor demo, analytics tool (60), 3:30 1:1 with Priya (30) Thursday: 9:00 stand-up (30), 10:00 all-hands (60), 3:00 leadership review where I present Q3 results (60) Friday: 9:00 stand-up (30), 11:00 content planning (60), 2:00 optional lunch-and-learn (60)

[Your priorities and deadlines]: My manager's priorities: a strong Q3 deck for Thursday, and the Q4 reforecast to finance by Friday noon. The automation workflow launch on Wednesday can't slip. I have 4 reports: Jamie (content), Ana (social), Leo (paid media), Priya (marketing ops). Ana could take more social work and Priya owns the tools. Most of my tasks take 30 to 60 minutes except the deck (about 5 hours) and the reforecast (about 3 hours).

Example output

1. Capacity check

Meetings: 14.75h booked. After the audit below, this drops to 11h.
Free hours: 27.75h. That is 45h of working time, minus 14.75h of meetings, minus 2.5h of lunch (I assumed 30 min a day). After the audit you have 31.5h free. Planning only 75% of that gives you 23.6h.
Task hours (est.): 31.75h across 31 tasks. This includes the deck (5h est.) and the reforecast (3h est.).
Gap: You are about 8h over the 23.6h you can plan. About 16h of tasks need to come off your plate this week. You keep about 17h, which leaves roughly 6.5h of spare buffer around Wednesday's launch and Thursday's review.

2. Top 3 outcomes

1. Deliver a strong Q3 results deck at Thursday's 3:00 leadership review. Show a full draft to your manager at Wednesday's 1:00.

2. Send the Q4 reforecast to finance by Friday 9:00, three hours before the noon deadline.

3. Have the automation workflow tested by Priya and signed off by you on Tuesday, then launched on time Wednesday.

3. Triage

Task	Decision	When or who	Est. time	Why
1. Q3 results deck	Do	Mon–Wed mornings, polish Thu AM	5h est.	Manager's top priority; due Thu 3pm
2. Approve Nov email copy	Do	Mon 8:30, before agency call	0.5h est.	Agency blocked for a week; close it on the 10:00 call
3. Brief agency on spring launch	Schedule	Next week's agency status call	1h est.	Better after Monday's launch sync gives you inputs; no deadline this week
4. Review 3 designer portfolios	Schedule	Next Tue AM	1h est.	No deadline stated
5. Rewrite webinar landing page	Delegate	Jamie, by Wed; you review Wed 3:00	1h est.	Content work. Assumes the webinar falls after Tuesday's dry run
6. Sales one-pagers	Schedule	Agree scope Tue 11:00; Jamie drafts next week	1h est.	Alignment meeting is the right place to agree scope
7. Q4 reforecast	Do	Wed 11:00 & 2:00, Thu 11:00 & 4:00, send Fri 8:30	3h est.	Manager priority; finance by Fri noon

Claude Opus 5.5

Plan Your Week in Time Blocks – Weekly planning prompt for ChatGPT and Claude

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Claude Opus 5.5

This prompt plans your work week from your real task list and calendar. You get a capacity check, your top 3 outcomes, every task triaged, a meeting audit with messages, time blocks and a Friday review.

What you get

A capacity check: meeting hours, free hours and task hours, with the gap
Every task marked do, schedule, delegate or drop, with a reason
A meeting audit with messages to decline, shorten or delegate
Time blocks for Monday to Friday, focus rules and a 15-minute Friday review

How to use it

1
Paste everything
List every task, however small, and copy the week's meetings with times. Add who you can hand work to and your manager's priorities.
2
Correct the estimates
Fix any est. time that is wrong and send the corrections; the capacity check changes with them.
3
Send the messages, then block the time
Send the meeting messages first, then copy the time blocks into your calendar before Monday starts.

Better results

Run it on Friday afternoon or Sunday evening for the week ahead, while you can still decline meetings.
Add rough sizes to big tasks ("deck, about 5 hours"); the capacity check is only as good as the estimates.
On Wednesday, paste what is done and what is new, and ask it to rebuild Thursday and Friday.

Questions

What are the best ChatGPT prompts for productivity?

The most useful productivity prompts work on your real material: your task list, calendar and deadlines. A prompt that does the capacity math, triages tasks and audits meetings gives you a week you can run, not general tips.

Can AI plan my week?

Yes, AI can plan your week if you give it your tasks, meetings and priorities. It can sort tasks, find meetings to cut and block focus time. Check its time estimates, since only you know how long your work really takes.

What is time blocking?

Time blocking means giving each task or type of work its own slot in your calendar, such as a 90-minute focus block for a deck, so the week has room for the important work before meetings and email fill it.

Updated 8 Nov 2026