Prompt details

Tested on

Claude Opus 5.5

Length

506 words · 3 fill-ins

Example input

[Project brief]: Move our accounting firm (60 staff) from our current office to a newly leased floor 3 miles away. The new space is 14,000 sq ft and needs a light fit-out: new carpet, paint, 4 glass-walled meeting rooms and a kitchen refresh. The move must happen over a weekend with no lost client work days. IT: a small server closet (we are moving files to SharePoint anyway), 60 desks with dual monitors, VoIP phones, printers and Wi-Fi. Furniture: reuse the desks, buy new chairs and meeting room furniture. Afterwards, update our address with clients, banks, licensing bodies, our website and our Google listing.

[Team and deadline]: Team: Priya, office manager (me, project lead); Tom, IT manager, with one IT assistant, Sam; Grace, managing partner and sponsor, who approves spending; Marcus, HR and admin; Lena, marketing coordinator. Outside: the landlord's fit-out contractor, plus a moving company, an IT cabling vendor and a furniture dealer, none hired yet. Deadline: our current lease ends at the end of Week 17, and the partners want the move done before our busy season starts in Week 15. The new space is available for fit-out from Week 3.

[Constraints and known risks]: Budget: $180,000 approved for fit-out extras, furniture, IT and movers; the landlord adds a $70,000 fit-out allowance. The fit-out contractor says 8 weeks of work once permits are in. Chairs are quoted at 6 to 8 weeks lead time. The internet provider has not confirmed an install date at the new building; at our last office it took 45 days. Client tax files are confidential and must stay secure during the move. Staff can give at most 2 hours each to packing.

Example output

1. Scope

In scope

Fit-out of the new 14,000 sq ft floor with the landlord's contractor: new carpet, paint, 4 glass-walled meeting rooms and a kitchen refresh.
IT at the new site: internet, cabling, a small server closet, 60 desks with dual monitors, VoIP phones, printers and Wi-Fi.
Furniture: moving the existing desks, plus new chairs and meeting-room furniture.
A weekend move for 60 staff, including secure transfer of confidential client tax files.
Address updates for clients, banks, licensing bodies, the website and the Google listing.

Out of scope

The SharePoint file migration, which runs as a separate IT effort.
New desks, or any furniture beyond chairs and meeting rooms.
Base-building or structural works, which are the landlord's responsibility.
New phone numbers or phone system changes beyond relocating the current setup.
Any make-good works at the old office beyond clearing it and returning keys ([lease make-good terms] to confirm).

Assumptions

The landlord's contractor files and obtains permits, and the 8-week fit-out clock starts when permits are received.
The $70,000 landlord allowance covers the base fit-out. Extras, furniture, IT and movers come from the $180,000.
The SharePoint migration is not a precondition for the move. The server moves as it is.
Both buildings allow weekend moves with loading dock and lift bookings.
Old chairs are disposed of by [movers / furniture dealer] at [cost].

Done means

All 60 staff are working at the new office on Monday of Week 15, with no client work day lost.
On Day 1, internet, Wi-Fi, all 60 desks with dual monitors, phones and printers are tested and working.
Every confidential file is accounted for against the pre-move inventory, with signed custody records.
Every address update is confirmed done: clients, banks, licensing bodies, website and Google.
Spend stays within $180,000 plus the $70,000 allowance, and the old office is handed back before the end of Week 17.

2. Milestones

Milestone	Week	Owner	Depends on
Plan and budget split approved	1	Priya	—
Internet ordered at new building	1	Tom	—
Fit-out design and pricing signed off	2	Priya	PM1

Claude Opus 5.5

Project Plan – Project plan prompt for ChatGPT and Claude

^$9.99

Kept in your account
Copy filled in or download
Updates included

Pay once and keep it. Or get every premium prompt and skill with the plan, $19.99 a month. Payments are non-refundable. See our Terms.

votes views

Claude Opus 5.5

This prompt turns a project brief into a full plan. Paste the brief, your team and deadline and your constraints; you get scope, milestones, a schedule with the critical path, a RACI, a risk register and a status template.

What you get

Scope with what is out, the assumptions and what done means
Milestones and a schedule worked back from your deadline, with the critical path
A RACI with one accountable person per row, and a risk register with early signs
A communication plan and a weekly status template

How to use it

1
Give it real names and dates
List the people on the project, outside suppliers, the deadline, fixed dates and known lead times. The schedule is built from them.
2
Confirm every est.
Durations marked est. are the model's guesses. Check each with the supplier or owner before the kickoff.
3
Use the status template weekly
Paste each week's status back into the chat and ask what to change in the schedule and the risks.

Better results

Name the date that cannot move and the reason, so the plan works back from the right deadline.
Ask a follow-up: "Turn the schedule into a CSV with start and end weeks" to import it into your project tool.
Before the kickoff, send the risk register to each owner and ask them to correct the early signs.

Questions

Can ChatGPT create a project plan?

Yes, ChatGPT and Claude can create a project plan from a brief: scope, schedule, RACI and risks. The durations and lead times it adds are estimates, so confirm each with your team and suppliers before you commit to dates.

What should a project plan include?

A project plan should include the scope and what is out of it, milestones, a task schedule with owners and dependencies, who is responsible and accountable for what, a risk register, a communication plan and a way to report status each week.

What is a RACI chart?

A RACI chart lists a project's deliverables and decisions and marks who is Responsible, Accountable, Consulted and Informed for each. Each row should have exactly one Accountable person, so every decision has a clear owner.

Updated 8 Nov 2026