Prompt details

Tested on

Claude Opus 5.5

Length

647 words · 3 fill-ins

Example input

[The role and team]: Full-time bookkeeper, our first in-house finance hire. Ridgeback Landscape Co., 25 people: 3 in the office (me as owner, an office manager and an estimator) and 22 in field crews doing residential and commercial maintenance and installs. Right now the office manager does bills and invoices part-time on top of her job, and an outside CPA firm does monthly reconciliations, payroll tax filings and our year-end. The bookkeeper reports to me and sits next to the office manager.

[What they will do in year one]: - Take over bills and customer invoices from the office manager in the first month: about 120 vendor bills and 200 customer invoices a month in QuickBooks Online. - Run weekly payroll for 22 hourly field staff in our payroll app, including overtime. Crew time sheets are paper today; I want to move to a time-tracking app this year. - Reconcile bank and credit card accounts every month so the CPA only reviews them. - Chase overdue invoices: about $85,000 is over 60 days late, most of it from 4 commercial property managers. - Track costs per job and contract so I can see which crews and contracts make money. - Give me a simple monthly report by the 10th of each month. - Help plan cash for winter: revenue drops about 60% from December to February.

[Pay range, location and work setup]: $52,000 to $60,000 a year, full-time, Monday to Friday, in our office in Loveland, Colorado. On site, no remote, some flexibility on start and finish times. Benefits: health insurance (we pay 70% of the premium), 10 days PTO plus 6 paid holidays, SIMPLE IRA with a 3% match. Construction or landscaping bookkeeping experience would be great, but another trade business is fine. I was going to ask for a bachelor's degree in accounting and 5 years of experience.

Example output

Hiring Kit: Bookkeeper, Ridgeback Landscape Co.

1. Year-one outcomes

1. Bills and invoices: From the first month, handle about 120 vendor bills and 200 customer invoices a month in QuickBooks Online, accurately and on time.

2. Payroll: Run correct weekly payroll for 22 hourly field staff, including overtime, and move crews from paper time sheets to a time-tracking app this year.

3. Reconciliations: Reconcile every bank and credit card account monthly so the CPA firm only reviews them.

4. Collections: Reduce the $85,000 that is over 60 days late, with a plan for each of the 4 commercial property managers. [add detail: target amount and date]

5. Job costing and monthly report: Track costs by job and contract, and deliver a simple monthly report by the 10th showing which crews and contracts make money.

6. Winter cash plan: Build a cash plan for December to February, when revenue drops about 60%.

2. Job description

Bookkeeper (Full-Time, On Site in Loveland, CO)

Ridgeback Landscape Co. is a 25-person landscaping company doing residential and commercial maintenance and installs. You will be our first in-house bookkeeper. You will report to the owner, work alongside our office manager and estimator, and bring our day-to-day books in-house.

What you will do

Take over vendor bills (about 120 a month) and customer invoices (about 200 a month) in QuickBooks Online within your first month.
Run weekly payroll for 22 hourly field staff, including overtime.
Help move crew time sheets from paper to a time-tracking app this year.
Reconcile bank and credit card accounts each month so our outside CPA firm only needs to review them.
Follow up on overdue customer invoices and keep collections current.
Track costs by job and contract so we can see which crews and contracts make money.
Prepare a simple monthly report for the owner by the 10th of each month.
Help plan cash for winter, when our revenue drops sharply from December to February.

What you need

Regular hands-on experience entering bills and invoices in an accounting system.
Experience running payroll for hourly employees, including overtime.
The ability to reconcile bank and credit card accounts on your own and track down differences.
Comfort calling customers about late payments in a polite, persistent and clear way.
Working spreadsheet skills, including sorting, totals and simple formulas.

Claude Opus 5.5

Job Description and Interview Kit – Job description and interview prompt for ChatGPT and Claude

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Claude Opus 5.5

This prompt builds a hiring kit for one role. Paste the role, what the person will do in year one and the pay; you get a job description, screening and interview questions, a scorecard and a work sample.

What you get

Year-one outcomes that every requirement, question and score traces back to
A job description ready to post, with the pay range and only the must-haves the work needs
Screening questions, an interview plan and questions with what a strong answer shows
A scorecard with a description for every score, and a short work sample brief

How to use it

1
Describe the real first year
List what the person will do in their first 12 months, with volumes, systems and the problems you need solved. The whole kit is built from this, so rough but specific beats polished and vague.
2
Run it and read the outcomes
Check the year-one outcomes first. If one is wrong or missing, correct it and run the prompt again before you use any question or score.
3
Fill the gaps and check the rules
Replace every [add detail], confirm the pay-posting and salary-history rules for your location, and share the scorecard with your interviewers before the first interview.

Better results

Ask the people who will work with the new hire what would make the first year a success, and put their answers in the year-one fill-in.
Follow up with "Rewrite the job description for a candidate who has done this work in a different industry" to see which requirements really depend on your industry.
Have every interviewer score alone on the scorecard and hand it in before the debrief, so the first opinion spoken does not set the rest.

Questions

Can ChatGPT write a job description?

Yes, ChatGPT can write a solid job description when you tell it what the person will actually do, the pay range and the location. Without that it writes a generic list of duties. This prompt also builds the screening questions, interview plan and scorecard from the same first-year work.

What are good AI prompts for recruiters?

Good AI prompts for recruiters give the model the real job, the first-year goals and the pay, then ask for a finished piece: a posting, structured questions or a scorecard. Prompts that ask for "interview questions for a bookkeeper" get generic lists that fit any company.

What is a structured interview scorecard?

A structured interview scorecard lists the outcomes the role needs and describes what each score looks like for each one. Every interviewer scores alone before the group talks, which makes decisions more consistent and fairer than a general impression.

Is it legal to ask about salary history in an interview?

It depends on where you hire. Many US states and cities ban asking candidates about past pay, and some require a pay range in job posts. This prompt flags both and tells you to confirm the rules for your location before you post.

Updated 8 Nov 2026